Whether you’re working solo in a private office or sharing space in a coworking hub, background music can boost productivity, lift moods, and make the workday a little more enjoyable. But when it comes to playing the radio in an office environment, especially in the UK, there are a few legal considerations to keep in mind.
At Create Business Hub, we understand how important it is to create a comfortable and productive workspace. In this article, we’ll explore the legalities of playing music in private offices, shared office spaces, and coworking environments—and what you need to know before you hit play.
Who Regulates Music in the Workplace?
In the UK, the playing of recorded or broadcast music in the workplace is regulated by PPL PRS Ltd, a joint venture between two organisations: Phonographic Performance Limited (PPL) and the Performing Right Society (PRS for Music).
Together, they issue TheMusicLicence, which grants permission to play music legally in public or commercial settings—including offices.
Do You Need a Licence to Play the Radio in an Office?
If you’re playing music in a private office purely for personal enjoyment through headphones, you do not need a licence.
However, if music is played through speakers and can be heard by others in the office—even unintentionally—it’s classed as a public performance. In this case, TheMusicLicence is typically required.
This applies to:
- Music played via a traditional radio
- Streaming services (e.g., Spotify, Apple Music)
- Television with music channels
- CDs and digital downloads
What About Private Offices?
For individuals working alone in a private office space, the rules are a little more flexible. If the music is for your own use and no one else can hear it, there’s usually no requirement for a licence.
However, if your office door is open or you have visitors or colleagues who can hear the music, a licence may be required. It’s best to err on the side of caution and check with your office provider or the licensing authority.
Playing Music in Shared Workspaces and Coworking Spaces
Shared office spaces and coworking environments—like those at Create Business Hub—are classed as commercial environments. If music is played in communal areas or where multiple businesses are based, TheMusicLicence is generally needed.
In many coworking spaces, the operator will already hold the necessary licence, allowing music to be played in kitchens, lounges, and other shared areas.
If you’re a member of a coworking space and wish to play music in your own desk area or private office, it’s important to check what’s permitted under the building’s licence.
Why Does Music Licensing Matter?
Music licensing ensures that artists, songwriters, and record labels are fairly paid when their work is used commercially. Failing to hold the appropriate licence can result in fines or legal action—even if the music is played quietly or occasionally.
Tips for Playing Music in Your Office Space
- Always check with your workspace provider whether a licence is in place
- If you work in a private office, use headphones to avoid needing a licence
- In shared spaces, respect others’ preferences and volume levels
- Consider curated playlists or low-volume background music to create a relaxed atmosphere
Final Thoughts
Playing music in the office can add energy and focus to your workday, but it’s important to stay within the law. Whether you’re in a private office, a coworking area, or a shared kitchen space, always consider the legal and practical aspects.
At Create Business Hub, we strive to offer flexible office space that works for you—including clarity around amenities like music and audio policies. Get in touch with our team if you have any questions about how our office environments support your working style.
